Office Manager & Executive Assistant

Environments, New York

About your role:

FANDOM is looking for an Office Manager / Executive Assistant in our growing New York office.  The ideal candidate will be a career-minded person that wants to be exposed to a wide array of functions across the organization, including: sales, marketing, research, product, engineering, IT, content/editorial, video production, and more. Opportunities for advancement will be available for strong performers.

Office Management Responsibilities:

  • Monitor and manage NYC office facility-related activities in beautiful Rockefeller Center office space
  • Manage supplies, food vendors and other vendors
  • Support HR in on-boarding new NYC based employees, including coordination with IT
  • Help manage key events: client meetings and parties (including limited travel to annual team building meetings and national sales conferences)
  • Coordinate other marketing events and conferences for Sales and Marketing (i.e. E3, Comic Con, etc)

Executive Assistant Support Responsibilities: 

  • Work closely with Global COO and NYC leadership team.
  • Manage expense reports
  • Provide calendaring, day to day and travel booking support to COO, CRO and SVP of Sales.  
  • Liaise with Sales team on projects including customer events and entertainment like film screenings.

You have…

  • Ideally 1- 2 years of prior work experience, not necessarily as an Office Manager or Executive Assistant
  • Ability to handle confidential information in a professional manner
  • Time Management skills - there are usually several large and small projects simultaneously
  • Team Player Mentality - able to collaborate on a global, cross-functional basis
  • Strong written and verbal communication with all levels of the organization

Benefits & Perks

  • Stock options
  • Periodic Team Lunches and Happy Hour
  • Full pantry complete with coffee, a variety of drinks, cookies and healthy food options
  • Employee Interest and Hobby Groups supported by the company
  • Flexible working hours
  • International work environment with start-up culture


FANDOM is a global entertainment media brand powered by fan passion. The fan-trusted source in entertainment, FANDOM provides a home to explore, contribute to, and celebrate the world of pop culture. Whether looking for in-depth information on favorite fandoms or what’s buzzing in entertainment, FANDOM has your pop culture curiosities covered through fan-expert knowledge and carefully curated and fun, original multi-platform content.

FANDOM has a global audience of almost 200 million monthly uniques and encompasses over 400,000 fan communities. We currently feature more than 55 million pages of content, inclusive of video.


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